We currently have four vacancies for staff at the Law Society.
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Accounts Certificate Administrator
It is an exciting time to join the Law Society of Scotland. We have an opportunity within the Financial Compliance Department for an Accounts Certificate Administrator who is enthusiastic, efficient, and organised. This is a full-time permanent position, attracting a salary of £25,097 pa.
This role is to monitor and analyse the receipt of all Accounts Certificate submissions from solicitor practice units and plays a wider part in the Financial Compliance Department’s role assisting our members in achieving compliance with the Solicitors (Scotland) Accounts, Accounts Certificate, Professional Practice and Guarantee Fund Rules.
At the centre of our organisation are the values of Respect, Openness, Progress, Inclusion, and Integrity which drive our teams to deliver the best possible service for the legal sector and beyond.
Key Responsibilities for this role
- To monitor and analyse the receipt of Accounts Certificates and Incidental Financial Business Certificates via the Law Society’s database system and email account, checking on quality and returning to practice units where Certificates are incomplete or incorrect.
- To monitor and analyse receipt of Final Accounts Certificates for all ceased practice units and ensuring these are provided timeously following cessation.
- Highlighting Accounts Certificates received which contain notification of Accounts Rules breaches, to include dealing with Certificate qualifications, reviewing accounting records for compliance with the Accounts Rules, highlighting any issues to the Financial Compliance Managers and Team members for further review.
- Maintain contact with current, new, and ceased practice units to advise of their obligations regarding the submission of Accounts Certificates. Advising/liaising with practice units on the digital submission process or regarding issues identified and developing solutions.
- To lead on a number of other departmental support tasks including the producing of reports to confirm the receipt/non-receipt of Accounts Certificates and ensuring the timeous follow-up of outstanding Certificates in line with the department’s processes.
- To identify and take forward ideas for increasing the efficiency of the above processes, including ensuring effective use of other information systems within the Society
- To contribute to other departmental support processes as required (for example: Client Protection Fund Sub Committee and Anti-Money Laundering Sub-Committee papers and supporting systems) and provide back-up to other Admin support staff regarding Compliance Inspection processes as required
- The role will also involve regular communication with solicitors and their staff regarding their Certificates.
Key Knowledge, Skills and Experience:
- Candidates should have a strong background in administrative work.
- Previous experience in a legal office or financial role is desirable but not essential.
- The successful candidate must demonstrate good initiative, excellent administrative and organisational skills
- Be able to manage and prioritise different workloads, and have strong verbal and written communication skills
- Excellent IT skills must also be held, and an ability to accurately extract and report on information held within various databases.
What we offer our employees?
We offer a comprehensive benefits package to support our colleague’s professional and personal needs. Some of these include:
- A hybrid working environment.
- Flexible working, to allow you to work around your lifestyle and commitments.
- 30 days holiday plus bank holidays
- A competitive pension provision scheme
- Excellent family friendly benefits
- Learning and Development opportunities to enhance your skills or through programmes leading to professional or academic qualification.
- Various health and wellbeing benefits such as confidential counselling services, bike to work scheme, eyecare, and offers on well-known brands through our Lifestyle savings offering.
The Law Society of Scotland is an equal opportunities employer, and we welcome applications from candidates with diverse backgrounds. We hold an Investors in Diversity Award in recognition of our commitment to advance fairness, respect, equality, diversity, inclusion and engagement within our organisation and the Scottish legal sector. More information can be found on our Equality and Diversity page.
We are always on the look for new talent to join our incredible workforce. If you are looking for a new opportunity within the society, we would love to hear from you!
If this opportunity sounds like the one for you, click Apply now below. This vacancy will close at 12 noon on Thursday 28 March 2024.
It is anticipated that interviews will take place during the week commencing 1 April 2024 and will be held in person at the Society’s offices.
More information:
Guidance notes
Job Description & Employee Specification
CPD Projects Manager
It is an exciting time to join the Law Society of Scotland. We have a temporary (maternity cover) opportunity within the CPD team for a CPD Projects Manager who is experienced and accomplished. The role is both fast-paced and multifaceted and plays a wider part in delivering the hundreds of hours of CPD training we offer to thousands of Scottish solicitors each year.
The Projects team generate all the ideas and content for our essential skills, certificated courses programme and Trainee CPD. Please visit our CPD webpages to see these courses.
Our aim is to continue the growth of recent years and become clearly established as the outstanding provider of CPD training to the legal profession. We also have a duty to our members to ensure accessible and broad range of topics are available for people at all stages in the career journey whether that be private practice or in house.
Key Responsibilities for this role
- Devise and implement commercial/engagement strategy to ensure CPD Online; TCPD; Essential Skills and Certificated Courses grow year-on-year
- Project manage Law Society of Scotland CPD training courses including speaker acquisition, organisation, marketing, promotion and evaluation
- Providing effective line management responsibility for two direct reports
- Budget responsibility for expenditure and responsibility for procurement decisions for suppliers, negotiating best rates and service contracts
- Work with external partners and internal colleagues to identify gaps in our offering and develop new blended learning courses
- Drive marketing strategy for named projects across digital channels including social media, websites and HTML marketing tool (as well as traditional channels such as Legal Publications).
- To develop and manage budgets, including an analysis of profit and loss as well as reviewing invoices for accuracy and approving payment
- Ensure strategic direction and best use of processes for back-end IT systems including our integrated Learning Management System (LMS), Zoom, iMIS, Informz and Umbraco
Key Knowledge, Skills and Experience:
- Proven record of delivering services for a membership organisation and/or in a commercial environment
- Demonstratable experience of relationship management and leading on complex processes involving multiple stakeholders
- Experience in leading projects with significant financial value
- Ability to lead on standards/process implementation
- Commercial awareness and acumen
- Budget management
- Line management experience
- Influencing and negotiating skills
- Prioritisation of workload and time management
The successful applicant will be a motivated, innovative and enthusiastic team player who is able to work on their own initiative and contribute to the growing success of the CPD & Training team.
What we offer our employees?
We offer a comprehensive benefits package to support our colleague’s professional and personal needs. Some of these include:
- A hybrid working environment.
- Flexible working, to allow you to work around your lifestyle and commitments.
- 30 days holiday plus bank holidays
- A competitive pension provision scheme
- Excellent family friendly benefits
- Learning and Development opportunities to enhance your skills or through programmes leading to professional or academic qualification.
- Various health and wellbeing benefits such as confidential counselling services, bike to work scheme, eyecare, and offers on well-known brands through our Lifestyle savings offering.
The Law Society of Scotland is an equal opportunities employer, and we welcome applications from candidates with diverse backgrounds. We hold an Investors in Diversity Award in recognition of our commitment to advance fairness, respect, equality, diversity, inclusion and engagement within our organisation and the Scottish legal sector. More information can be found on our Equality and Diversity page.
We are always on the look for new talent to join our incredible workforce. If you are looking for a new opportunity within the society, we would love to hear from you!
If this opportunity sounds like the one for you, click Apply now. This vacancy will close at 12 noon on Thursday 28 March 2024.
It is anticipated that interviews will take place during the week commencing 1 April.
More information:
Guidance notes
Job Description & Employee Specification
HR Officer, Permanent, 35 hours per week, £30,400pa
The Team:
The HR Team work across all areas of the organisation driving forward progressive people practices, policies and processes. The team provide high-quality advice, support and guidance throughout all stages of the employee life cycle. Our aim is to deliver on our people strategy by placing our colleagues at the heart of our business.
The Role:
The HR Officer will provide support, advice and guidance to Society colleagues on a variety of human resource policy areas, such as recruitment, absence management, performance management, family friendly processes etc. The role also provides administrative support within the human resources team.
Key Responsibilities for this role
- Responsible for the smooth running of the recruitment and selection process including, publishing vacancies, processing applications, coordinating interviews, and issuing job offer paperwork.
- Provide guidance and support to employees and managers on a variety of people policy areas, such as family friendly, flexible working, flexitime and other policy queries ensuring that the advice is fair, consistent and in line with our policies and processes.
- As required provide first line support with investigations, discipline and grievance cases ensuring all are handled fairly and consistently in line with policy and legislation.
- Assist with project work in line with our People Strategy.
- Responsibility for improving processes including review and liaising with service providers and key internal contacts as necessary.
- Organise relevant training and facilitate training sessions.
- Accountable for absence management process including handling enquiries, data capture and reporting, liaising with managers, and organising Occupational Health appointments.
- Responsible for processing monthly orders in relation to employee benefits.
- To carry out any other reasonable duties that may be expected by the HR Business Partner.
Key Knowledge, Skills and Experience:
- The successful candidate is required to be educated to a Degree, HND/HNC in a HR or related discipline or equivalent HR experience. It would be beneficial for the candidate to be CIPD qualified, but this is not essential.
- Experience working as a generalist within a busy operational environment.
- A clear understanding of UK employment legislation surrounding all HR activities
- Knowledge of lifecycle HR processes and procedures from on-boarding to off-boarding
- Computer literate – proficient in the use of Microsoft Suite
- Excellent organisation and time management skills are required
- The ability to deliver to tight deadlines is a requirement of the role
- Strong communication and interpersonal skills
- Ability to quickly establish credibility with both management and employees is crucial
- Ability to deal with confidential information and deal with number of situations in a sensitive manner
What do we offer our employees?
We offer a comprehensive benefits package to support our colleague’s professional and personal needs. Some of these include:
- A hybrid working environment.
- Flexible working, to allow you to work around your lifestyle and commitments.
- 30 days holiday plus bank holidays
- A competitive pension provision scheme
- Excellent family friendly benefits
- Learning and Development opportunities to enhance your skills or through programmes leading to professional or academic qualification.
- Various health and wellbeing benefits such as confidential counselling services, bike to work scheme, eyecare, and offers on well-known brands through our Lifestyle savings offering.
The Law Society of Scotland is an equal opportunities employer, and we welcome applications from candidates with diverse backgrounds. We hold a Leaders in Diversity Award in recognition of our commitment to advance fairness, respect, equality, diversity, inclusion and engagement within our organisation and the Scottish legal sector. More information can be found on our Equality and Diversity page.
We are always on the look for new talent to join our incredible workforce. If you are looking for a new opportunity within the society, we would love to hear from you!
If this opportunity sounds like the one for you, click Apply now. (No CV’s Please). This vacancy will close at 12 noon on Wednesday 3 April 2024.
More information:
Guidance notes
Job Description & Employee Specification
Facilities Support, £25,000 pa
It is an exciting time to join the Law Society of Scotland. The Society is looking for a Facilities and Front of House Support to join our team. This role, supporting the Facilities and Health & Safety Manager, will ensure close collaboration between operational teams as well as key suppliers. The successful candidate will be responsible for maintaining and supporting the compliance and administrative needs of the Facilities Team.
Due to the nature of this role and the responsibilities involved the successful candidate will be required to be based onsite each day.
At the centre of our organisation are the values of Respect, Openness, Progress, Inclusion, and Integrity which drive our teams to deliver the best possible service for the legal sector and beyond.
Key Responsibilities for this role
- Responsible for the secure receipt, sorting, distribution and management of all Royal Mail, DX Post and deliveries recording all tracked mail items.
- Manage offsite storage archiving, retrievals and file destruction processes.
- Responsible for managing and coordinating all requests received via our internal Facilities Helpdesk.
- Develop, maintain and implement written process and procedures to be included in the Facilities Manual.
- Manage the smooth operation of meeting room setups and layouts.
- Assist with Reception duties, covering reception calls.
Key Knowledge, Skills and Experience:
- Experience of working in a similar role within an office environment.
- Strong attention to detail and excellent time management skills.
- Excellent communication skills both verbal and written.
- Ability to build and sustain effective working relationships at all levels.
- A willingness to learn quickly and assist whenever required with a positive attitude.
What we offer our employees?
We offer a comprehensive benefits package to support our colleague’s professional and personal needs. Some of these include:
- Flexible working, to allow you to work around your lifestyle and commitments.
- 30 days holiday plus bank holidays
- A competitive pension provision scheme
- Excellent family friendly benefits
- Learning and Development opportunities to enhance your skills or through programmes leading to professional or academic qualification.
- Various health and wellbeing benefits such as confidential counselling services, bike to work scheme, eyecare, and offers on well-known brands through our Lifestyle savings offering.
The Law Society of Scotland is an equal opportunities employer, and we welcome applications from candidates with diverse backgrounds. We hold an Investors in Diversity Award in recognition of our commitment to advance fairness, respect, equality, diversity, inclusion and engagement within our organisation and the Scottish legal sector. More information can be found on our Equality and Diversity page.
We are always on the look for new talent to join our incredible workforce. If you are looking for a new opportunity within the society, we would love to hear from you!
This vacancy will close at 12 noon on Tuesday 9th April 2024. It is anticipated that interviews will take place during the following week.
More information:
Guidance notes
Job Description & Employee Specification
About us
The Law Society of Scotland is the professional body for Scottish solicitors. We promote excellence among solicitors through the support and regulation of our members.