Guidance for completion of PC renewal


It’s important that the Society's record of you and your career status is accurate. If there are any inaccuracies in the online renewal form, please edit them by clicking the pencil icon where possible, or email if you can’t edit the information on screen. Applicants are referred to the Solicitors (Scotland) Act 1980 and the Society's Rules.

Business Address

Our record of your principal address, telephone number and email address will appear on the renewal form if we already have details. Please provide an email address specific to you, rather than a generic address for the firm such as This will assist us in our communications with you. Email is our primary method of communication with members and is essential for your Smartcard so it’s important we have an appropriate address for you.

Other Relationships

If you are involved in more than one firm details will be shown here.

Other Jurisdictions

If you hold a practising certificate details will be shown here.

Firm Relationship

Your status with your employer is shown here. Options which can apply are: manager, associate, consultant, employee.

Every Private Practice firm requires a Client Relations Manager, Designated Cashroom Manager, and Money Laundering Reporting Officer (otherwise known as the Nominated Officer). If you hold any of these positions it will be shown here.  This information helps us communicate with the correct individuals.

Client Protection Fund

Generally, Managers in Private Practice including partners of a firm, members of a limited liability partnership and directors of an incorporated practice providing legal services directly to the public are required to make a payment.  The declaration on your renewal form is correct in relation to your current relationship.


The Society offers a range of membership benefits through approved partners who may send you information and offers by post on a restricted basis. Ticking the box in the "My Profile" section or contacting us at  will ensure that your information is not passed to third parties (See Data Protection Act below).


See our fees page.


Members should ensure all details given are correct and note the importance of the declaration they make by clicking ‘Submit’.

Place of Business

Changes to your Employment/Place of Business: Members are obliged to keep the Society informed as to their status in terms of section 8 (2) of the Solicitors (Scotland) Act 1980. The Society regard it as reasonable to allow 28 days for such intimations following changes. Failure to intimate changes in status promptly, may breach your statutory obligations.

Late Application

It is essential that you renew before 31 October.  Failure to do so may result in you/your business no longer being visible on ‘Find a Solicitor’ and you will not be entitled to practise from 1 November.

Data Protection Act 1998

Information provided by you during PC renewal will be processed by the Society, which as data controller is responsible for it.

That information will be processed to help the Society perform its functions including:

(1) those under the Solicitors (Scotland) Act 1980 and other legislation
(2) discharging its professional obligations such as administering the Master Policy for Professional Indemnity
(3) formulating and implementing professional practice rules
(4) developing and offering training
(5) providing members' services
(6) carrying out its public affairs programme, representing the interests of the profession and the public.

Visit for more on these functions and the purposes for which that information may be processed. The Society may contact you by post, telephone, fax or email in connection with these purposes. The Society may pass your name and address to third parties for marketing purposes. Third parties’ applications are assessed on the basis of their interest and benefit to members, in accordance with the Society’s licensing scheme. They pay a fee to the Society in return, the proceeds of which are used to support the Society’s activities. If you do not wish your details to be passed to third parties for this purpose please contact us at Note: This will not exempt you from Society communications connected with the Society functions outlined above.

The Society will continue to provide information as a service to members, to certain other organisations including Butterworths (to allow the production of the White Book), Crown Office, SLAB and other third parties carefully selected by the Society. If you do not wish your details to be used for this purpose please contact the Data Protection Officer detailed below.

Note: You cannot opt out where the Society has a statutory obligation to provide information.

Contact Details: Tel. 0131 476 8367.